The Systems Management team within Financial Service offers the following services:
Systems Development and Design
- Develop and design for upgrades of current systems or implementation of new systems or interfaces.
Systems Access, Administration, and Maintenance
- Provide system administration which includes, user system/application access, user desktop access in some instances, user desktop issues re financial applications, audit reporting on user access, financial systems helpdesk, ensure technical maintenance, user manuals, set up and maintenance of links and all values, coordination with IT, and all set up documentation.
- Business Continuity Plans (backups, recoveries and alternatives).
- Maintain the Chart of Accounts flexfield segments in the various Financial systems and ensure they are synchronised across these systems.
- Ensure that all required system jobs are scheduled and run at the correct time within systems and across systems, including the validations of data flowing from one system to another.
- Ensure operations are run according to System Policies and Procedures, for example, management of flexfield combinations.
- Month-end and Year-end system procedures for example closing of project codes process and rollover of balances at year-end.
- Manage the maintenance of F&BSC website.
Systems and Business Process Analysis and Implementation
- Implement new systems and / or interfaces.
- Review current systems and procedures.
- General process analysis and flow charting.
- Review rules and control in systems and interfaces.
Systems Training
- Develop training materials for assigned systems and Oracle Modules.
- Review all systems training materials for consistency of content and format
- Deliver iProcurement, Just in Time and other on-demand training courses.
Systems included are:
- Oracle 11i - core financial system for the University, including iProcurement purchasing.
- enVisage Budget System - budget tool for entering and capturing budget data and strategic information.
- COAL (Chart of Accounts Lookup) - view project, cost centre and account structures for the University.
- ADI (Applications Desktop Integrator)- generate and drill down on financial reports form Oracle FMIS to transaction level.
- COGNOS Web Reporting - generate financial reports from Oracle FMIS into a PDF format and manipulate financial data in COGNOS which can be exported into Excel.
- OneStop - records receipt transactions processed through the University cashiers.
- Alesco (formerly Concept) - core staffing and payroll system which integrates into other financial applications.
- Staff Kiosk - online staffing and payroll system for checking staffing details, salary details, and to book leave.
- E-Shop - online payment gateway.
- CABS - financial management system for the University Bookshops.
- ANZ - online banking system.
- For an overview of ECU systems, please click here